Invitation to Bid - Beer Garden Stage Renovation Tender

Introduction

Folk On The Rocks (FOTR) invites qualified contractors to submit their tender for the Beer Garden Stage Renovation Project on the Folk On The Rocks Site to take place over the course of 2025 and 2026. The selected contractor will be responsible for executing the construction work as per the approved architectural and engineering design documents

Click here to download bid package.

Project Scope

The scope of work of the Beer Garden Stage Renovation includes, but is not limited to:

● Assist the FOTR team with site preparation, including demolition, clearing and grading.
● Construction of the building’s foundation, superstructure, and all architectural niches.
● Coordination with Stantec’s architectural and engineering teams to ensure compliance with the approved design and specifications.
● Adherence to safety protocols, quality standards, and environmental regulations.
● Ensuring the timely delivery of the project within the agreed budget and schedule.
● Final inspection, testing, and handover to FOTR.

We would like to take this opportunity to establish a long-term partnership with a contractor capable of delivering and adhering to our quality standards and specifications. We are seeking a business relationship built on clear communication and transparency, focusing on product quality and production processes.

Invitation to Bid and Project Timelines:

● Request for Tender Issuance: March 6, 2025
● Proposals Due: March 28, 2025
● Selection of Top Bidders / Notification to Unsuccessful Bidders: April 4th, 2025
● Start of Negotiation: April 9th, 2025
● Project Commences: August 5th, 2025

All enquiries and submissions are to be submitted to Teresa Horosko, Executive Director, at teresa@folkontherocks.com. All bid submissions are to be submitted by March 28th, 2025. 
Regular updates from the successful bidder to FOTR should be sent to provide reports on project progress, budget, red ags, and directional information needed to move forward.

Eligibility Criteria

To be eligible for this tender, contractors must meet the following criteria:

● Proven experience in the construction of similar projects.
● Valid and up-to-date business license and insurance coverage (e.g., worker's compensation, liability insurance).
● Adequate workforce and technical capabilities to manage the construction project.
● Demonstrated ability to meet deadlines and deliver quality projects on budget.
● Ability to provide all necessary bonding, insurance, and guarantees as required.
● Any other requirements such as experience with sustainable building practices, specific certifications, etc. 

Submission Guidelines & Requirements

Contractors should submit the following documentation:
1. Company profile, including qualifications, licenses, and years of experience.
2. A list of completed projects, particularly those similar in scope and complexity.
3. Proposed work schedule and timeline for completion to be completed by June 2026.
4. Detailed cost estimate and pricing breakdown, including labour, materials, and other associated costs.
5. A list of key personnel assigned to the project, including their roles, qualifications, and experience.
6. Proof of insurance, bonding, and other relevant legal documentation.
7. Any additional information you believe will strengthen your tender submission.
8. Standard terms and conditions, if applicable. a. All terms and conditions will be subject to negotiation.
9. Proposals must remain valid for a period of 45 days.
10. A representative who is authorized to commit the bidder’s company must sign the proposal.

Selection Criteria

FOTR will rate proposals based on the following factors:

● Technical and professional qualifications of the contractor.
● Proposed timeline and project management plan.
● Compliance with the design and technical specifications.
● Cost-effectiveness and value for money.
● Previous experience with similar projects and client references.
● Health, safety, and quality assurance procedures.
● Ability to meet legal and environmental requirements.

FOTR anticipates selecting at least two companies to enter into more in-depth discussions. FOTR reserves the right to award to the bidder that presents the best value as determined solely by FOTR in its absolute discretion. We look forward to receiving your submission and working with you on this exciting project.